In my role as a consultant, we often encounter issues with the Accounting Department. One recurring problem arises when the company sells products to a single business but ships them to different offices, warehouses, etc. In some cases, it is necessary to use the VAT Registration Number for the destination country. Currently, the only way to handle this (without development) is to create multiple customer accounts, each with a different VAT Registration Number.
Starting in October 2024, a new feature will allow the addition of multiple Alternative VAT Registration Numbers to the Customer Card.
Below is an example of a simple sales transaction.
Open Customer Card:
Next, you can add an alternative VAT number by running the Alternative VAT Registration action On the Alternative Customer VAT Registration page:
Fill the information about VAT Number, like:
VAT Country / Region Code
VAT Registration Number
You can also assign default values in the fields:
Gen. Bus. Posting Group
VAT Bus. Posting Group
In the VAT Registration No. field, the system verifies the format of the entered VAT number:
After entering the alternative VAT number, we can proceed to create a sales invoice:
On the Sales Invoice page, in the Invoice Details tab, you can select the country from the list in the VAT Country/Region Code field, which was added to the Customer Card for the alternative VAT number:
After selecting the correct VAT number, you must confirm the changes made (if you do not want to do it for the feature, you can use the Don't show this again option)
Changes have been made and all the groups have been assigned:
If you would like to change to a country where the Alternative VAT Registration No. has not been created before, the system will provide you with a notification:
You will then need to change all the fields manually, as the system will revert to the default values from the Card:
On the posted sales document, you can see the Alternative No.:
The Alternative VAT Registration No. works with the Ship-to Address Card. If you would like to create a new shipping destination that is different from the customer's base country, the system will notify you. You can create the alternative VAT registration from this card:
Then, when you create the Sales Order and select the Ship-to Address from the alternative list, a message about the VAT change will pop up:
When you approve by clicking OK, the VAT Number will change:
The functionality works for:
Sales invoices
Sales orders
Sales credit memos
Sales return orders
Thank for checking! :)
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